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Privacy Policy

Data protection information in accordance with Article 13 GDPR

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection provisions is:

IPETRONIK GmbH & Co. KG
Im Rollfeld 28
76532 Baden-Baden
Phone: +49 (0) 7221 9922 0
E-mail: info@ipetronik.com

Name and address of the data protection officer

The controller's data protection officer is:

Mein-Datenschutzbeauftragter.de
Philipp Herold
Hafenstraße 1a
23568 Lübeck, Germany
https://www.mein-datenschutzbeauftragter.de/

Internal data protection coordinator

IPETRONIK GmbH & Co. KG

Dieter Grimm
Im Rollfeld 28
76532 Baden-Baden, Germany

Phone: +49 (0) 7221 9922 0
E-mail: privacy@ipetronik.com

General information about data processing

Legal basis for the processing of personal data

In accordance with Article 13 GDPR, we shall inform you of the legal basis of our data processing. If the legal basis is not specified in the data protection notice, the following shall apply:
The legal basis for obtaining consent shall be Article 6(1a) in conjunction with Article 7 GDPR. The legal basis for the processing for the fulfilment of our services and implementation of contractual measures as well as for answering enquiries shall be Article 6(1b) GDPR. The legal basis for processing to fulfil our legal obligations shall be Article 6(1c) GDPR. If the processing of your data is necessary in order to protect the legitimate interests of our company or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Article 6(1f) GDPR shall serve as the legal basis for processing. In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1d) GDPR shall serve as the legal basis.

Data erasure and storage period

We adhere to the basic principles of data minimisation in accordance with Article 5(1c) GDPR and storage limitation in accordance with Article 5(1e) GDPR. We shall only store your personal data for as long as this is required in order to achieve the purposes stated here or to comply with the various retention periods stipulated by law. After the respective purpose has ceased to apply or after these retention periods have expired, the corresponding data shall be erased as quickly as possible.

External links

This website may contain links to third-party websites or to other websites under our responsibility. If you follow a link to one of the websites outside of our responsibility, please note that these websites have their own data protection information. We shall assume no responsibility or liability for these external websites and their data protection information. Therefore, before using these websites, check whether you agree with the data privacy statements there.

You can recognise external links either by the fact that they are displayed in a different colour from the rest of the text or they are underlined. Your cursor shows you external links when you move it over such a link. Only when you click on an external link will your personal data be transferred to the destination of the link. In particular, the operator of the other website receives your IP address, the time at which you clicked on the link, the page on which you clicked on the link and other information that you can find in the data protection information of the respective provider.

Please also note that individual links may lead to data transfer outside of the European Economic Area. This could give foreign authorities access to your data. You may not be entitled to any judicial remedies against this data access. If you do not want your personal data to be transferred to the link destination or even exposed to unwanted access by foreign authorities, please do not click on any links.

Rights of the data subject

As a data subject within the meaning of the GDPR, you have the opportunity to assert various rights. The rights of data subjects arising from the GDPR are the right of access by the data subject (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority and the right to data portability (Article 20).

Right of withdrawal:

Some data processing can only take place with your express consent. You have the option to withdraw your consent at any time. However, this does not affect the lawfulness of data processing up to the time of withdrawal.

Right to object:

If the processing is based on Article 6(1e or f) GDPR, you as the data subject can object to the processing of your personal data at any time for reasons arising from your particular situation. You shall also have this right in the case of profiling based on these provisions within the meaning of Article 4(4) GDPR. If we cannot demonstrate a legitimate interest in processing that outweighs your interests, rights and freedoms, or if processing serves the establishment, exercise or defence of legal claims, we will refrain from processing your data after an objection has been made.

If the processing of personal data serves the purpose of direct marketing, you also have the right to object to this at any time. The same applies to profiling in connection with direct advertising. Here too, we will no longer process personal data as soon as you object.

Right to lodge a complaint with a supervisory authority:

If you consider that the processing of personal data concerning you infringes GDPR, you have the right – without prejudice to any other administrative or judicial remedy – to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement.

Right to data portability:

If your data is processed automatically on the basis of consent or fulfilment of a contract, you have the right to receive this data in a structured, commonly used and machine-readable format. You also have the right to request the transfer and provision of the data to another controller, insofar as this is technically feasible.

Right of access by the data subject, rectification and erasure:

You have the right to obtain information about your processed personal data with regard to the purpose of the data processing, the categories, the recipients and the duration of storage. If you have any questions on this topic or other topics relating to personal data, you can of course contact us using the contact details provided in the legal notice.

Right to restriction of processing:

You can request the restriction of the processing of your personal data at any time. To do this, you must meet one of the following prerequisites:

You dispute the accuracy of the personal data. You have the right to demand a restriction of processing for the duration of the verification of accuracy.
If the processing is unlawful, you can request the restriction of the use of the data as an alternative to erasure.
If we no longer require your personal data for the purposes of processing, but you need the data for the assertion, exercise or defence of legal claims, you can request the restriction of processing as an alternative to erasure.
If you object to the processing in accordance with Article 21(1) GDPR, your interests and our interests will be taken into consideration. Until these have been taken into consideration, you have the right to request the restriction of processing.

Restriction of processing means that, with the exception of storage, personal data must only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

Provision of the website (web host)

Our website is hosted by:

ALL-INKL.COM - Neue Medien Münnich
Hauptstraße 68, 02742 Friedersdorf
Germany

When you visit our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.

These include:

IP address of the website visitor's end device
Device used
Host name of the computer accessing the site
The visitor's operating system
Browser type and version
Name of the file being requested
Time of the server request
Volume of data
Information on whether the retrieval of the data was successful

This data is not merged with other data sources.

Instead of operating this website on our own server, we can also have it operated on the server of an external service provider (hosting company), which we have named above in this case. The personal data collected by this website is then stored on the hosting company's servers. In addition to the above-mentioned data, the web host also stores contact requests, contact details, names, website access data, meta and communication data, contract data and other data generated via a website for us, for example.

The legal basis for the processing of this data is Article 6(1f) GDPR. Our legitimate interest is the technically error-free presentation and optimisation of this website. If the website is accessed in order to enter into contractual negotiations with us or to conclude a contract, this serves as a further legal basis (Article 6(1b) GDPR). In the event that we have commissioned a hosting company, there is a contract for order processing with this service provider.

Use of local storage items, session storage items and cookies

Our website uses local storage items, session storage items and/or cookies. Local storage is a mechanism that enables the storage of data within the browser on your end device. This data usually contains user preferences, such as the "day" or "night" mode of a website, and is retained until you erase the data manually. Session storage is very similar to local storage, whereas the storage period only lasts during the current session, i.e. until the current tab is closed. The session storage items are then erased from your end device. Cookies are information that a web server (server that provides web content) stores on your end device in order to be able to identify this end device. They are either stored temporarily for the duration of a session (session cookies) and erased at the end of your visit to a website or stored permanently (permanent cookies) on your end device until you delete them yourself or they are automatically deleted by your web browser.

These objects may also be stored on your end device by third-party companies when you enter our site (third-party requests). This enables us as the operator and you as a visitor to this website to utilise certain third-party services that are installed on this website. Examples of this include the processing of payment services or the display of videos.

These mechanisms have a wide range of possible applications. They can improve the functionality of a website, control shopping basket functions, increase the security and convenience of website use, and carry out analyses of visitor flows and behaviour. Depending on the individual functions, these must be categorised under data protection law. If they are necessary for the operation of the website and are intended to provide certain functions (shopping basket function) or serve to optimise the website (e.g. cookies to measure visitor behaviour), they are used on the basis of Article 6(1f) GDPR. As the website operator, we have a legitimate interest in the storage of local storage items, session storage items and cookies for the technically error-free and optimised provision of our services. In all other cases, local storage items, session storage items and cookies are only stored with your express consent (Article 6(1a) GDPR).

Insofar as local storage items, session storage or cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this Privacy Policy. Your required consent will be requested and can be withdrawn at any time.

Use of external services

External services are used on our website. External services are services from third-party providers that are used on our website. This can be done for various reasons, for example for embedding videos or for the security of the website. When using these services, personal data is also passed on to the respective providers of these external services. If we do not have a legitimate interest in the use of these services, we will obtain your consent as a visitor to our website, which can be withdrawn at any time, before using them (Article 6(1a) GDPR).

Matomo

This website uses the open-source web analytics service Matomo. Matomo uses technologies that enable users to be detected across different pages to facilitate the analysis of user behaviour (e.g. cookies or device fingerprinting). The information collected by Matomo about the use of this website is stored on our server. The IP address is anonymised beforehand. Due to the local integration, no data is transferred to third parties.

Using Matomo enables us to collect and analyse data about the use of our website by website visitors. This allows us to determine when which pages were accessed and from which region, for example. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether our website visitors take certain actions (e.g. clicks, purchases).

This analysis tool is used on the basis of Article 6(1f) GDPR. The owner of the website has a legitimate interest in anonymously analysing user behaviour in order to optimise both their website and their advertising. If consent has been requested in relation to this data processing (e.g. consent to the storage of cookies), the data processing is carried out exclusively on the basis of Article 6(1a) GDPR; this consent may be withdrawn at any time.

Consent management

To comply with data protection requirements, we use a consent management tool on our website. We use this tool to obtain the required consent for setting cookies or using external services. The consents are stored. On the website, we use consent management tools from the provider Papoo Software & Media GmbH, Auguststr. 4, 53229 Bonn, Germany (CCM19 Cookie Consent Manager).

Processing is necessary for compliance with a legal obligation to which the controller (website operator) is subject. Article 6(1c) GDPR is therefore used as the legal basis for the processing.

Amazon CloudFlare (UNPKG)

Type and scope of the processing

We use Unpkg CDN for the proper provision of content on our website. Unpkg CDN is a service provided by Cloudflare, Inc. which acts as a content delivery network (CDN) on our website. A CDN helps to make the content of our online offering, in particular files such as graphics or scripts, available more quickly with the help of regionally or internationally distributed servers. When you access this content, you establish a connection to Cloudflare, Inc. servers, whereby your IP address and possibly browser data such as your user agent are transmitted. This data is processed exclusively for the above-mentioned purposes and to maintain the security and functionality of Unpkg CDN.

Purpose and legal basis

The Content Delivery Network is used on the basis of our legitimate interests, i.e. interest in the secure and efficient provision and optimisation of our online offer in accordance with Article 6(1f). GDPR.

Storage period

The specific storage period of the processed data cannot be influenced by us, but is determined by Cloudflare, Inc. You can find additional information in the Privacy Policy for Unpkg CDN: https://www.cloudflare.com/privacypolicy/.

YouTube NoCookie

Type and scope of the processing

We have integrated YouTube NoCookie on our website. YouTube NoCookie is a component of the video platform of YouTube, LLC, on which users can upload content, share it over the Internet and receive detailed statistics.

YouTube NoCookie allows us to integrate content from the platform into our website. YouTube NoCookie uses browser technologies to evaluate user behaviour, recognise users and create user profiles. This information is used, among other things, to analyse the activity of the content listened to and to create reports. If a user is registered with YouTube, LLC, YouTube NoCookie can assign the videos played to the profile.

When you access this content, you establish a connection to the servers of YouTube, LLC, Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, whereby your IP address and possibly browser data such as your user agent are transmitted.

Purpose and legal basis

The use of the service is based on your consent in accordance with Article 6(1a). GDPR and Section 25 Para. 1 German Telecommunications Telemedia Data Protection Act (TTDSG).

We intend to transfer personal data to third countries outside the European Economic Area, in particular the USA. The data is transferred to the USA in accordance with Article 45 (1) GDPR on the basis of the adequacy decision of the European Commission. The US companies involved and/or their US subcontractors are certified in accordance with the EU-US Data Privacy Framework (EU-US DPF).

Storage period

The specific storage period of the processed data cannot be influenced by us, but is determined by YouTube, LLC. You can find additional information in the Privacy Policy for YouTube NoCookie: https://policies.google.com/privacy.

Google Maps

Type and scope of the processing

We use the map service Google Maps to create directions. Google Maps is a service provided by Google Ireland Limited, which displays a map on our website. When you access this content on our website, you establish a connection to the servers of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, whereby your IP address and possibly browser data such as your user agent are transmitted. This data is processed exclusively for the above-mentioned purposes and to maintain the security and functionality of Google Maps.

Purpose and legal basis

The use of Google Maps is based on your consent in accordance with Article 6(1a). GDPR and Section 25 Para. 1 German Telecommunications Telemedia Data Protection Act (TTDSG).

Storage period

The specific storage period of the processed data cannot be influenced by us, but is determined by Google Ireland Limited. You can find additional information in the Privacy Policy for Google Maps: https://policies.google.com/privacy.

Google Fonts

Type and scope of the processing

We use Google Fonts from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, as a service to provide fonts for our online offering. To obtain these fonts, you establish a connection to the servers of Google Ireland Limited, whereby your IP address is transmitted.

Purpose and legal basis

The use of Google Fonts is based on your consent in accordance with Article 6(1a). GDPR and Section 25 Para. 1 German Telecommunications Telemedia Data Protection Act (TTDSG).

Storage period

Flipsnack

Type and scope of the data processing

On our website, we use the Flipsnack service from the provider Flipsnack LLC, 37310 Ruth Dr, Sterling Heights, Troy, Michigan 48312, USA. With the help of Flipsnack, we can display documents on our website and equip them with a scroll function. This creates a connection to the provider's servers, where, among other things, your IP address is transmitted. The data processing takes place exclusively for the stated purpose.

Purpose and legal basis

The use of Flipsnack is based on our legitimate interest in the proper and appealing provision of our website in accordance with Article 6(1f) GDPR.

We intend to transfer data to third countries outside the European Economic Area, in particular the USA. In cases where there is no adequacy decision by the European Commission (including US companies that are not certified under the EU-US DPF), we have agreed other appropriate safeguards with the recipients of the data within the meaning of Article 44 et seq. GDPR. Unless otherwise stated, these are standard contractual clauses of the EU Commission in accordance with Implementing Decision (EU) 2021/914 of 4th June 2021. You can view a copy of these standard contractual clauses at https://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32021D0914&from=DE.

Storage period

You can find additional information in the provider's data protection information at the following URL: https://www.flipsnack.com/legal-information/privacy-policy.html.

Chat function

We use a chat function on our website that allows you to send us enquiries about our products. The requests are processed automatically by our support assistant. Depending on the enquiry, a support ticket can also be formulated or direct contact with our employees can be established. Your enquiries are automatically categorised into subject areas by our support assistant and answered accordingly. We use the chat function on the website for the purpose of facilitating the handling of support enquiries and to provide a contact option. The legal basis for the processing of personal data is your consent in accordance with Article 6(1a) GDPR. You have the option to withdraw your consent at any time. The data collected when using our chat function is only stored for as long as it is required to process the enquiry entered and provided that there are no statutory retention periods preventing erasure.

Handling applicant data

You have the option to send us an application (e.g. by post, online application form or e-mail). We store and process the personal data obtained in this way for the application process.

The basis for processing is Article 6(1b) GDPR as well as Article 6(1a) GDPR, provided that consent has been given. Insofar as German law is applicable, Section 26 BDSG (German Federal Data Protection Act) in particular is used as the legal basis for processing. You can withdraw your consent at any time. This does not affect the lawfulness of the processing carried out until the withdrawal.

If the application results in an employment contract, the data collected will be stored for the purpose of processing the employment contract on the basis of Article 6(1b) GDPR. Insofar as no employment contract is established, the data will be stored on the basis of Article 6(1f) GDPR for the duration of the legal claims, in particular due to discrimination in the application process. This is necessary for the defence against any lawsuits or accusations. If consent has been given, the data will be stored for longer on the basis of Article 6(1a) GDPR. You can withdraw your consent at any time. This does not affect the lawfulness of the processing carried out until the withdrawal.

If no employment contract is established, the applicant can be included in our applicant pool. All application details are stored so that the person in question can be contacted for suitable vacancies.

The storage of data in the applicant pool takes place exclusively after consent has been given on the basis of Article 6(1a) GDPR. This consent can be withdrawn at any time, whereupon the corresponding data will be erased, provided there are no legal reasons for storage. The data will be erased automatically no later than two years after consent has been granted. This does not affect the lawfulness of the processing carried out until the withdrawal.

HR Tool Softgarden

We use the HR service softgarden on our website. The provider of the service is softgarden e-recruiting GmbH, Tauentzienstraße 14, 10789 Berlin, Germany. softgarden enables us to operate our applicant management properly. The processing of personal data is carried out by order and is concretised on the basis of order processing contracts in accordance with Article 28 GDPR. In this case, it is ensured that the processing of personal data is guaranteed to meet the requirements of the GDPR for order processing.

By using the service, data may be transferred to this service provider. You can find the provider's data protection information at the following URL: https://softgarden.com/de/datenschutz/.

Presence on Facebook

Social networks process your users' personal data on a large scale. When you visit our profiles, your IP address and other information about the devices you use are processed, which enables IP addresses to be assigned to individual users. We have no influence on this data processing. We would like to point out that you use our profiles on social networks and their functions under your own responsibility. You can find details about data processing in the operator's privacy policy.

We have a profile on Facebook. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

You can find details in Facebook's Privacy Policy: https://www.facebook.com/about/privacy/.

The purpose of our profiles on social media platforms is to increase our online presence and thus raise our profile. The legal basis is therefore legitimate interest in accordance with Article 6(1f) GDPR. Furthermore, with regard to the processing activities by the social networks, refer to their own legal bases (e.g. consent in accordance with Article 6(1a) GDPR), which you can find in the respective privacy policy.

In principle, we are jointly responsible with the social media platform for the data processing operations triggered when you visit our profile. You can therefore assert your rights as a data subject in accordance with Article 15 et seq. GDPR against the social media platform as well as against us. However, we would like to point out that we have no influence on data processing by the social media platform.

Presence on Instagram

We have a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

You can find detailed information about handling personal data in Instagram's Privacy Policy: https://help.instagram.com/519522125107875.

Presence on LinkedIn

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

You can find detailed information about handling personal data in LinkedIn's Privacy Policy: https://www.linkedin.com/legal/privacy-policy.

Presence on YouTube

We have a profile on YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

You can find details in Google's Privacy Policy: https://policies.google.com/privacy.

Presence on XING

We have a profile on XING. This service is provided by New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany.

You can find details in XING's Privacy Policy: https://privacy.xing.com/de/datenschutzerklaerung.

CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany. CleverReach is a service that can be used to organise and analyse the sending of newsletters. The data you enter for the purpose of receiving the newsletter (such as your e-mail address) is stored on CleverReach servers in Germany or Ireland.

The newsletters we send through CleverReach allow us to analyse the behaviour of the recipients. For example, they enable us to analyse how many recipients open the newsletter message and how often each link in the newsletter is clicked, in addition to other aspects. Conversion tracking can also be used to analyse whether a predefined action (e.g. purchase of a product on this website) has taken place after clicking on the link in the newsletter. You can find additional information about the data analysis by CleverReach newsletters at: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

The data is processed on the basis of your consent (Article 6(1a) GDPR). You can withdraw this consent at any time by unsubscribing from the newsletter. The lawfulness of data processing operations that have already taken place will remain unaffected by withdrawal of consent.

If you do not wish CleverReach to perform any analyses, you must unsubscribe from the newsletter. We provide a corresponding link in each newsletter message for this purpose. You can also unsubscribe from the newsletter directly on the website.

The data that you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service-provider until you unsubscribe from the newsletter and erased from the newsletter distribution list after you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service-provider in a blacklist to prevent future mailings. The data from the blacklist is only used for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1f) GDPR). Storage in the blacklist is not time-limited. You can object to the storage if your interests outweigh our legitimate interest.

You can find more details in CleverReach's privacy policy at: https://www.cleverreach.com/en-de/privacy-policy/.

Conclusion of a contract for order processing

We have concluded an order processing contract with the provider of CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.

Last updated January 2024

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